remote office manager

Remote working for managers — or telecommuting — or remote office manager is a challenge for many professionals today. Driven by the COVID-19 crisis, thousands of companies around the world are implementing remote work, a modality that requires structure, patience, and flexibility.

Giving employees the flexibility to work wherever and whenever they want cuts across all industries and businesses of all sizes. In fact, many of the major companies offer total, medium, or partial remote work. Working remotely does not always mean working from home, but refers to all the times an employee works outside of the office, be it in a cafeteria or in a flexible workspace.

Many managers now have the responsibility of managing their teams remotely, quite a challenge, if we look at the fact that most companies did not have the model implemented and were even suspicious of it.

Basically, working remotely allows greater flexibility and autonomy for employees.

Instructions for Remote Office Manager to follow:

Configure Resources the team will use-

As an remote office manager, your role is to make sure your team has the right tools and standards to communicate and collaborate effectively.

Confirm every team Member has Right Tools and Resources-

Make Sure your team members have Right configured Systems, Hardware, and proffer tools available for Remote work. They should have at least, a proper Internet connection, Remote Access to VPN, Webinar tools, Various communication Softwares or tools, Earphones, etc.

One-to-One conversation with team members about their job preferences-

Analyze communication preferences (email, chat, video), determine the frequency of recurring personal conversations, and make sure people know how and when to escalate tasks. Don’t forget to have contact with them on a regular basis. Remote workers can feel isolated; So a simple “hello” can make a difference.

Daily Conversations and daily report discussion-

When teams are scattered, it is difficult to know who saw the news and information about the project. It is important to reinforce the context in writing, as well as personal and group meetings.

Organize Meetings-

Well-organized meetings and follow-ups are essential to keep everyone productive and connected when part or all of the team works from home.

Workplaces-

Remote work may be more challenging when teams are made up of people who work from home and people who are elsewhere, such as in an office or coworking. Be very aware of collaboration rules when teams are combined, and make sure that remotely working people participate in the discussion, especially if there is a core team working from somewhere else.

Make sure phone Calls Only when it is necessary- 

A quick call (during business hours) is often a faster way to solve a problem between two people or a small group. Set a standard with the team for making phone calls if they need to resolve issues quickly or if there are connectivity issues.

Make Seamless conversations-

Keep in mind that some topics may be difficult to discuss when people are in different locations — for example, providing feedback for improvement opportunities. If you have to talk about something sensitive, start by asking how the person feels and ask them after the conversation to see how it continues. Consider having these conversations on video calls and not on the phone.

Helps in maintaining work-life balance and health-

Help your team identify routines that work, including taking into account distractions that may be more frequent at home. For some people, it’s about simulating the structure of the office environment in their home, while for others it’s about establishing a new routine. Each one has space to «disconnect from work and keep their mind and body healthy.

Be family Oriented-

In times of Covid-19 crisis, people who work from home and have families may need a more flexible schedule if they have children who are not going to school. Get in touch with your team frequently to understand their needs and general well-being.

Read more: Understanding Remote work Statistics and it’s Future

Remote Office Manager Use Video to Increase Remote Employee Engagement

Weekly Updates

One of the most difficult parts of your week comes right at the beginning, with your weekly update meeting. By working remotely, it is even more difficult to engage in distracted employees during this synchronization. Make your updates crisp and easy for your colleagues to understand and take action on.

Exchange of data and knowledge

Being a Manager, Data and Knowledge is the most important pillar of your strategy. Through communication channels, people share statistics from left to right, but there is no way to see them all at once. By presenting data remotely, employees can easily ignore these numbers out of context. You can change that.

Summary of online meetings

Virtual meetings with your team, individual team members, and colleagues from all departments can contain a lot of information. After any one of these calls, coworkers may be confused about what to do next.

Training and Upskilling

As a manager, there has never been a more important time to help train and improve your employees. Take advantage of this time as your opportunity to offer professional development while working remotely.

Company announcements and updates

Convert company policy emails into captivating videos. With the new adjustment to remote work, now is not the time to bury them with emails, but to delight them with attractive and memorable content.

Employee recognition and positive company culture

Without being near the office, employees can feel both literally and figuratively invisible. As a manager, it is now more important than ever to show employee appreciation for all of your hard work.

Walking away, try to consider how your company culture is adapting to work remotely. This is your opportunity to set an example and establish employee recognition as a cornerstone of your positive remote culture.

During the Covid-19 Crisis, a New revolution of Remote working has begun, and most of the companies are now looking for  Remote work or Work from home. From office managers to, Team Members, Even high Officials of most of the Companies are preferably doing Remote work. Whether its Task assignment, Webinars, Managing, Conferencing, Communication, etc. And Companies are also preferring this work culture. 

By Puneet Sharma

Puneet is an author in Human resources and an intelligent Search engine content marketer. He is specialized in reading and writing about human resource management and automating business management.

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